Staff Openings

St. Andrew’s School is an equal opportunity employer. We welcome diverse candidates of all backgrounds, faith, and persuasions, and seek to foster an inclusive, welcoming community environment.

The job descriptions are intended to describe the basic, critical elements of each job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. A thorough background check, inclusive of fingerprinting, is required as a condition of employment.

Admission Office Database & Systems Coordinator

Job Title: Admission Office Database and Systems Coordinator
Department: Admission and Financial Aid
Reports to: Dean of Admission and Director of Admission
Status: 12 Month Staff Position
Posted: May 10, 2019

Purpose/Scope:
The Admission Office Database and Systems Coordinator will support the Admission Office to implement the school’s admissions strategy to ensure a student body that aligns with the school’s mission and goals. This position will require strong organizational skills, the capacity to perform various office and administrative tasks related to the admissions program, and excellent interpersonal and communication skills. The Admission Office Database and Systems Coordinator will report to both the Dean and the Director of Admission and Financial Aid.

Essential Functions:

  • Maintain data integrity and take extra security precautions when handling personally identifiable information.  
  • Transform or transfer data upon request. 
  • Perform data requests in a timely manner.  
  • Assist staff with data entry methods.
  • Ensure data is adequately backed up.
  • Ensure the functionality and utility of various admission database systems, which provide accurate information to both applicants and admissions officers.
  • Perform tasks related to the daily maintenance and management of incoming admissions data: inquiries, applications, and application documents.
  • Serve as liaison to database vendors, ensuring continuity of service and implementing requested changes.
  • Track admissions and financial aid statistics and produce reports as needed by the Dean and Director.
  • Implement established admissions and financial aid communications plans using St. Andrew's School CRM platform.
  • Coordinate with other campus offices who share admissions and enrollment data.
  • Serve as a Designated School Official for the Federal Student and Exchange Visitor Information System (SEVIS), working as part of a team to oversee international student visas and to remain in compliance with federal guidelines.
  • Assist with daily visitors, phone calls, inquiries and emails as needed.
  • Demonstrate flexibility in prioritizing and adapting to changing priorities, and maintain a consistent high level of performance.
  • Maintain a regular, dependable attendance (be at work regularly, on time, with occasional absences that are reasonably predictable).
  • Maintain a high regard for personal safety and for the safety of school students, employees and assets.

Job Qualifications:

  • Strong appreciation for the values of St. Andrew’s School and its philosophy of radical hospitality.
  • Proven problem solving and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment with tact and diplomacy.
  • Proven ability to work with multiple deadlines and multiple priorities.
  • Good written and verbal communication.
  • Excellent interpersonal skills. 
  • Analytical mindset, strong work ethic, detail-oriented with superior organizational skills.
  • Competency in standard office software, such as Google Apps and other cloud-based information systems. Filemaker Pro experience desired but not required.
  • Some evening and weekend work related to special events and meetings may be required.
  • Demonstrated database management experience within admissions or education preferred.

This job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, or efforts associated with the job.  Other duties may be assigned by the Dean and Director of Admission.

To Apply: St. Andrew’s School is an equal opportunity employer.  We welcome diverse candidates of all backgrounds, faith, and persuasions, and seek to foster an inclusive, welcoming community environment.  

A thorough background check, inclusive of fingerprinting, is required as a condition of employment.  Interested candidates should send a letter of interest, resume and references to:

St. Andrew’s School
Denise Robbins
350 Noxontown Road
Middletown, DE  19709
drobbins@standrews-de.org 

Advancement Data & Gift Management Associate

Job Title: Data and Gift Management Associate
Department: Advancement Office
Reports to: Director of Development 
Status: 12 Month Staff Position
Posted: May 13, 2019

Position Summary:
Reporting to the Director of Development, the Data and Gift Management Associate provides support across several platforms by entering, auditing, updating, reconciling, exporting and reporting on data for use within the Advancement, Communications and Business Offices. Primary responsibilities include accurate entry, audit and updating of constituent data in the Proof database (a FileMaker Pro database); constituent records updates across platforms; and accurate and timely gift entry, processing, reconciling and reporting.  

Essential Functions: 

  • Develop a comprehensive working knowledge of Proof, our constituent database, to ensure data is properly entered and updated.
  • Maintain a high level of accuracy and ensure data integrity, consistency, and precision while updating constituent and gift records.
  • Maintain accurate constituent records in Proof and related platforms.
    • Enter new constituents where required and complete all updates to contact information in Proof and as required in the alumni site and MailChimp (or email marketing platform).
    • Follow-up on all returned mail and bounced e-mails in a timely fashion and research for lost constituents, updated addresses, e-mails, deceased constituents, and married names.
    • Coordinate the import of new parents, new students, and graduates’ information and activities.
    • Audit imported records for accuracy, including relationships and duplications. 
    • Update constituent records from prospect profiles, surveys, and business reply envelopes.
    • Maintain accurate solicitation records, constituency codes, and salutations.
  • Enter and process donor gifts, including cash, credit card, checks, stocks, pledges, electronic fund transfers, payroll deductions, and recurring gifts on a daily basis.
    • Process and input all gifts from individuals, corporations, foundations, and organizations received by St. Andrew’s.
    • Follow St. Andrew’s gift acceptance policy, CASE and IRS standards for gift entry, ensuring that gifts are recorded accurately; donor restrictions are noted, including wishes of anonymity, in honor of and in memory of; and adjustments and write-offs are processed in accordance with policy.
    • Pull, value, and record stock gifts as they are received.
    • Attach online gift documents, business reply envelopes, life policy statements, wills, CGAs, statements of giving, and other gift documentation to gift records.
    • Complete daily gift reconciliations and monthly and year-end reconciliation and audit reports and exports for the Business Office.
    • Prepare calendar year-end tax receipts and statements of giving.
    • Plan for and keep pace with giving day initiatives and other high-volume giving periods and coordinate with the office to ensure accurate tracking of information. 
  • Maintain a high level of confidentiality, utilizing best practices for ensuring protection of donor data and credit card information. 
  • Extract and complete Advancement=related data for the annual NAIS and VSE surveys.

Job Qualifications:

  • Strong appreciation for the values of St. Andrew’s School and its key strategic initiatives, along with the ability to effectively communicate these values to a diverse audience.
  • Bachelor’s degree or equivalent experience required.  
  • Extraordinary attention to detail and accuracy.
  • Excellent organizational skills.
  • Superb communication skills, both verbal and written.
  • Proven ability to work both autonomously and collaboratively. 
  • Strong problem solving and interpersonal skills.
  • Relational database management systems such as donor relationship or customer relationship systems experience.
  • Ability to create queries, reports, and lists needed to support development activities.
  • Ability to exercise good judgment in managing time, balancing deadlines, and prioritizing multiple projects while adhering to the policies and procedures of St. Andrew’s School.
  • Knowledge of national and institutional professional fundraising methods and advancement services practices and standards.
  • Ability to handle highly sensitive information appropriately and maintain confidentiality with donor information.
  • Proficiency with Microsoft Word and/or Google Docs, Excel and/or Google Sheets.
  • Ability to maintain a positive, helpful and constructive attitude and strong work ethic.
  • Ability to protect and promote the mission, values, and vision of St. Andrew’s School and work in a multicultural environment with students, faculty and staff.

This job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, and efforts associated with the job.  Other duties may be assigned by the Director of Development.  

To Apply:
St. Andrew’s School is an equal opportunity employer.  We welcome diverse candidates of all backgrounds, faith, and persuasions, and seek to foster an inclusive, welcoming community environment.  

A thorough background check, inclusive of fingerprinting, is required as a condition of employment.  Interested candidates should send a letter of interest, resume and references to:

St. Andrew’s School
Dr. Bernice Whaley
350 Noxontown Road
Middletown, DE  19709
bwhaley@standrews-de.org
 

Advancement Associate

Job Title: Advancement Associate 
Department: Advancement Office
Reports to: Director of Advancement
Status: 12 Month Staff Position
Posted: May 21, 2019

Position Summary:
The Advancement Associate reports to the Director of Advancement and ensures the success of the Director and Advancement Office through data analysis and reporting, event coordination and support, budget reporting and tracking, and administrative support.

Essential Functions: 

  • Data analysis and reporting
    • Support Director of Advancement and Board of Trustees
      • Compile, graph, and produce data and conduct project research, as needed
      • Produce monthly dashboard reports using Excel and Google Sheets
    • Support frontline fundraisers with major gift responsibilities
      • Constituent reporting and mapping for travel and meeting preparation
      • Proposal entry to track solicitation pipeline for top prospects
      • Maintain travel log of meetings
    • Support Advancement communications by pulling various mailing lists 
  • Event coordination and support
    • Support Director of Events in executing events through database pulls, RSVP management, constituent communications, event preparation and event supply inventory maintenance
    • Provide Reunion support during preparation, registration and payment management
    • Produce event metrics and attendance trends
    • Name tag printing
    • Maintain events supply inventory
  • Budget reporting and tracking 
    • Assist Director with budget reporting, research and reconciliation, including tracking Department expenses
    • Credit card reconciliation
    • Travel expense reports
    • Invoice and voucher requests
  • Administrative
    • Travel support including team travel notifications and logging call reports
    • General office support including entering facilities work orders and managing office supplies
    • Alumni communication and support including but not limited to class notes and death notices, as well as mail school magazine to families of deceased alumni
    • Manage scheduling of internal meetings, as well as external candidate meetings and on-boarding schedules
    • Electronic and paper file retrieval, scanning, maintenance and organization

Job Qualifications: 

  • Strong appreciation for the values of St. Andrew’s School and its key strategic initiatives
  • Analytical mindset, detail-oriented with superior organizational skills
  • Proven ability to work with multiple deadlines and multiple priorities
  • Excellent written and verbal communication skills
  • Positive, team-minded approach and strong work ethic
  • Proficiency with Microsoft Word/Excel and/or Google Apps 
  • Some evening and weekend work related to special events and meetings may be required
  • Demonstrated interest in development, alumni relations or related fields preferred
  • Bachelor's degree preferred

This job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills or efforts associated with the job.  Other duties may be assigned by the Director of Advancement.

To Apply:
St. Andrew’s School is an equal opportunity employer.  We welcome diverse candidates of all backgrounds, faith, and persuasions, and seek to foster an inclusive, welcoming community environment.

A thorough background check, inclusive of fingerprinting, is required as a condition of employment.  Interested candidates should send a letter of interest, resume and references to:

St. Andrew’s School
Denise Robbins
350 Noxontown Road
Middletown, DE  19709
hr@standrews-de.org