Staff Openings

Advancement Office Positions Available

St. Andrew's School seeks to build an advancement team that can fully support the highest aspirations of the School community. The Advancement team will be growing over the next two years to position the School to maximize the impact from philanthropy in the short, medium, and long term.

In support of this vision, the Advancement Office now seeks to identify candidates for a Major Gift Officer position.

All interested candidates should email their resume and cover letter to Barb Wilson at hr+adv@standrews-de.org.

Major Gifts Officer

Department: Advancement
Reports to: Director of Advancement
FSLA Status: Exempt (salaried)
Status: Full-time year-round staff position
Updated: December 2017


Purpose/Scope: As St. Andrew's School enters the quiet phase of an ambitious comprehensive campaign, the School seeks to build an advancement team that can fully support the highest aspirations of the School community. With three new operational and frontline positions already added in 2017, the Advancement Office now seeks to identify candidates for a new major gift officer position to help maximize the impact from philanthropy in the short, medium, and long term. The Major Gifts Officer maximizes giving to the School by establishing long-term relationships with a group of assigned, qualified prospects to help them fulfill their passions and interests through their giving to St. Andrew’s School and, in doing so, assure that the School achieves its strategic goals and priorities. The Major Gifts Officer reports directly to the Director of Advancement.

Essential Functions:

  • Qualify a group of major gift prospects ($100,000 capacity and above), managing a pool of approximately 125-150. Significant travel is expected. A variety of gift officer metrics and activity are used to support success, including visits and close rates.
  • Create individual goals and a solicitation plan for each prospect based on the donor's history of giving and the School’s knowledge of that donor's potential.
    • Prepare reports, briefings materials, correspondence, proposals, and related documents for solicitation of major gift prospects.
    • Schedule joint visits with the head, volunteers, administrative faculty, and teaching faculty when appropriate.
  • Solicit prospects so that as many as possible are retained as continuing donors to the School and are upgraded in their giving and involvement.
  • Support volunteer networks and assist in the identification, recruitment, and training of volunteers as needed.
  • Attend and staff events as required, including some weekend and evening work.
  • Perform other major donor activities as may be required.

Job Qualifications:

  • Ability to qualify major gift prospects that represent the highest giving potential for the School, traveling approximately 30 to 40 percent of the time.
  • Ability to create reasonable giving goals for each prospect based on the prospect’s giving history and capacity to give.
  • Ability to create a personal contact and solicitation plan for each prospect that takes into account the individual donor's interest, motivations, giving patterns and ask preferences and then execute in a timely and cost-effective manner.
  • Ability to secure project and organization information and create and write effective proposals and asks.
  • The confidence and skill to artfully ask prospective donors in a face-to-face meeting to make a major financial contribution.
  • Ability to manage people, process, deadlines and budget while adhering to the policies and procedures of St. Andrew’s School.
  • Ability to get along with peers, subordinates and management and maintain a positive and constructive attitude while solving problems.
  • Ability to protect and promote the mission, values, and vision of St. Andrew’s School.

This job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job.

Database and Research Manager (Advancement)

Department: Advancement
Reports to: Director of Development FSLA Status: Exempt (salaried)
Status: Full-time year round staff position
Updated: February 2018


Purpose/Scope: Reporting to the Director of Development, the database and research manager oversees and develops the operations, integrity and functionality of the donor database (Proof) and works proactively and collaboratively with all members of the Advancement Office to achieve department- wide goals and needs. The position also provides key biographical and financial information about alumni, parents and friends of the School that is useful to development personnel and volunteers as they cultivate, strategize about and solicit individuals to secure voluntary support for St. Andrew’s School.

Essential Functions:

  • With a customer service perspective, oversees Proof, the donor database, for the Advancement Office, including data integrity, reporting and system updates and training.
    • Manages all aspects of the Proof advancement database, maintaining its accuracy and integrity including continuous updates and corrections as necessary
    • Serves as primary contact with Proof in managing issues and maximizing the Office’s use of the database
    • Manages integration and ongoing imports and exports of data between different parts of Proof and other internal or external databases
    • Serves as primary architect in the design and development of donor reports, creating new reports, lists and analytics that are responsive to the needs of the various internal constituents, including all advancement office staff, business office staff, communications staff and the head of school
    • Plans and coordinates periodic training of all advancement staff on current and new applications of the donor database
    • Develops and updates best practices and training documents
  • Primary responsibility for the identification and initial assessment of new prospects capable of significant financial support, as well as ongoing evaluation of previously identified prospects.
    • Proactively utilizes a variety of on-line, electronic and printed sources, including SEC filings, newspapers, periodicals, screening data, internal lists and leads from development officers to identify and qualify new prospective donors
    • Monitors news, philanthropic publications and alerts to identify new prospects, to stay on top of latest trends in prospect research, and to identify new tools and resources
    • Analyzes, interprets, and synthesizes information to assess prospects' philanthropic capacity and inclination
    • Responds to and fulfills research requests from frontline fundraising staff on an ongoing basis in a timely manner and creates concise, accurate, and timely donor research reports, including prospect profiles, event bios/briefings and board nomination bios
  • Serves as the back-up to all the various advancement operations (services) functions as needed, including data administration, gift management and donor relations.

Job Qualifications:

  • College degree required
  • Ability to manage and administer relational database management systems such as donor relationship or customer relationship systems as well as other information systems
  • Preference given to those who have experience with data systems supporting constituent relations, alumni relations, annual giving, capital campaigns and special events
  • Ability to create queries, reports and lists needed to support development activities
  • Ability to complete constituent research using multiple data mining tools
  • Preference given to those who have knowledge of research databases and techniques
  • Ability to think strategically, creatively, and analytically
  • Superb communication skills, both verbal and written
  • Extraordinary attention to detail
  • Ability to exercise good judgment in managing time, balancing deadlines and prioritizing multiple projects while adhering to the policies and procedures of St. Andrew’s School
  • Ability to handle highly sensitive information appropriately and maintain confidentiality with donor information
  • Proficiency with Microsoft Word and/or Google documents, Excel and/or Google sheets
  • Ability to get along well with peers and management
  • Ability to maintain a positive, helpful and constructive attitude while solving problems and recommending solutions
  • Ability to protect and promote the mission, values, and vision of St. Andrew’s School and work in a multicultural environment with students, faculty and staff

Working Conditions:

  • Some sedentary work on a computer performed in climate controlled office setting.
  • Intermittent physical activity including standing, kneeling, walking, bending, reaching and lifting up to 25 lbs.
  • Environment subject to frequent interruptions; varying and unpredictable situations; some pressure due to multiple calls and inquiries.

This job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job.